What happens when someone scans an email QR code?

Their phone opens the default email app with a new message already addressed to you — plus the subject and message if you added them. They can edit it, then tap send.

Which email apps does it work with?

It uses the standard `mailto:` format, which works with Apple Mail, Gmail, Outlook and almost every other email app on iPhone and Android.

Can I add more than one recipient?

Yes — separate addresses with commas, like `sales@example.com,support@example.com`. Most email apps will add all of them.

Why should I pre-fill the subject line?

A fixed subject such as "Feedback – Main Street store" makes these emails easy to filter and tells you exactly which QR code they came from. Use a different subject for each location or campaign.

Does the QR code expire?

No. It's a static code that stores the email details directly. It works forever and doesn't rely on any website.

Is my email address stored?

No. The code is generated in your browser and nothing is uploaded or saved.

Free Email QR Code Generator – Pre-Filled Subject & Message

How to use the Email QR Code Generator

Enter the email address

Add the address that should receive the emails, such as your support or sales inbox.

Add a subject and message

Optionally pre-fill the subject line and body text so every email arrives labelled and easy to sort.

Design the QR code

Choose your colors and add a logo. Keep the code dark on a light background for reliable scanning.

Download and test

Download PNG or SVG, then scan it with your phone to check the right email opens before you print.

What is an email QR code?

An email QR code opens a new, pre-written email when it's scanned. Instead of asking people to remember or type your address, they scan, check the message, and tap send. It turns a printed "Contact us at…" into an actual message in your inbox.

Great uses for an email QR code

Use	Example subject line
Customer feedback	"Feedback – Downtown store"
Support requests	"Support request – Model X200"
Sales enquiries	"Quote request from trade show"
Event RSVPs	"RSVP – Annual dinner"
Newsletter sign-ups	"Please add me to the newsletter"
Job applications	"Application – Retail assistant"

Pre-filling the subject means every message arrives labelled, so you can sort them automatically and see which poster, product or location generated the most emails.

How the email QR code is built

The QR code contains a standard mailto: link, for example:

mailto:[email protected]?subject=Feedback&body=Hi%20there

This generator encodes spaces, line breaks and special characters correctly, so your subject and message look exactly the way you typed them. Keep the message short — the more text you add, the denser the QR code becomes.

Tips for more responses

Tell people why to scan. "Scan to email us your feedback" works far better than a code on its own.
Make sending effortless. Pre-fill a polite first line so people can send it without typing.
Use a monitored inbox. A fast reply is what turns a scan into a customer.
Print it big enough. At least 2.5 × 2.5 cm for counters and cards, larger for posters.

More ways to be easy to reach

Email isn't everyone's favourite channel. Offer a WhatsApp QR code for quick chats, a vCard QR code so people can save all your contact details at once, or a professional email signature for every email you send.

For a single QR code that holds every way to reach you — phone, email, WhatsApp, booking, socials and more — use a digital business card. GoBiz SaaS lets you launch your own digital business card platform and sell them under your brand.